State Manager Assistant

State Manager Assistant - Consortia

* 12 month fixed term maternity leave contract
* $71k + super + salary packaging
* Preston location
* Hybrid working model

Your new role

State Manager Assistant - Consortia will provide high-level support and advice to the State Manager, Carer Gateway on a range of matters as required, ensuring timely action and delivery of advice, including the drafting or coordination of quality briefs and correspondence and liaison with key internal and external stakeholders.

The role will be responsible for managing administrative components of stakeholder relationships, organising and coordinating meetings, and responding to information requests.

The position will also work closely with the Merri Health and Carer Gateway Leadership teams to ensure timely delivery of all priorities and will support the coordination and development of materials for the State Manager, Carer Gateway to ensure adequate preparation for all meetings, events and associated activities.

The role is required to display a high level of discretion, independent judgment and professionalism, regularly interacting with internal and external stakeholders as well as dealing with confidential and sensitive issues and documentation.

As a State Manager Assistant - Consortia, you will:

  • Reporting to the State Manager, Carer Gateway, the Senior Support Administrator - Consortia will:

  • Anticipate, organise and coordinate work flow through email and diary management for the State Manager, prepare and manage all correspondence, meetings, take minutes at key meetings and liaise with all Carer Gateway partners and staff;

  • Assist the State Manager in implementing new initiatives and projects;

  • Attend meetings, monitor items requiring action by the State Manager, manage and / or support execution of those items as appropriate within expected timeframes;

  • Arrange and support travel, accommodation, expenses, filing and all administration duties as directed;

  • Process expenses and accounts payable requests for the State Manager, including reconciling corporate credit card in accordance with organisational policy;

  • Coordinate internal and external meetings, including steering groups, committees and off site events and other events as required;

  • Collate relevant papers and materials, prepare high level PowerPoint presentations, and undertake research to support meetings and public engagements to a very high standard and in a timely manner;

  • Attend events, undertake general administrative functions and provide ad-hoc support to the State Manager and the senior leadership team as required;

  • Participate in Merri Health’s performance management program including regular performance reviews and work in accordance with an individual work plan;

  • Support the Annual Activity Work Plan and Program Planning process deliverables and in particular the State Manager as Plan owner;

  • Maintain knowledge of Carer Gateway operations, guidelines, processes and people in order to facilitate support to the State Manager;

  • Provide a bridge for consistent, standardised, timely communication between the State Manager and internal and external stakeholders;

  • Work constructively in alignment with Merri Health’s values. Comply with all Merri Health policies and procedures and statutory obligations, occupational health and safety, child protection and equal employment opportunity initiatives to contribute to a safe, healthy, equitable and ethical workplace;

  • Help coordinate speaking engagements and invitations by liaising with Communications staff to prioritise opportunities and make recommendations for attendees to ensure adequate Carer Gateway representation. Handle invitations and liaising with staff to attend and be briefed as needed;

  • Support other administrative tasks for the Carer Gateway through close collaboration with other administrator roles within the program.

What You’ll need to succeed

  • •Minimum 3 years’ experience in working directly with senior management;

  •  Tertiary qualifications in administration or a related discipline;

  • Resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient;

  • Highly developed interpersonal and strong stakeholder management skills;

  • Ability to be organised and structured;

  • Excellent ability to manage multiple projects simultaneously and prioritise competing demands;

  •  A commitment to continuous quality improvement to add value, improve and enhance processes and procedures;

  • Exceptional communication skills including high level written skills for a range of publications and audiences;

  • Strong negotiation and problem solving skills.

What we offer

We offer a diverse, inclusive and flexible environment which encourages you to bring your whole self to work. As the successful applicant you’ll be joining an organisation where you will be supported to grow, learn and develop your skills to reach your potential. You will also have access to generous salary packaging, purchase leave and flexible work arrangement options.

What you need to do now

Please start by reviewing the attached position description. Take a few minutes to learn more about us on our website, and if you have any questions or are ready to apply, please send your CV and cover letter to Ivy Rangel 

Applications Close 03/06/2024

We encourage you to apply soon as we will review applications as we receive them and might conduct interviews before the closing date. Only shortlisted candidates will be contacted. 

What else do I need to know

Preferred candidates will be subject to comprehensive reference and pre-employment background checking conducted by Merri Health prior to an offer of employment, including criminal record history check, NDIS worker screening and other employee screening and credential checks as determined by the position description.

All candidates must have the right to work in Australia. Merri Health is an equal opportunity employer and is committed to ensuring a safe environment for children and young people.

We encourage individuals of diverse backgrounds including but not limited to those from the Aboriginal and/or Torres Strait Islander, Culturally and Linguistically Diverse, the LGBTIQA+ community and those living with a disability to apply.